Grant Reporting Guidelines

Non-Endowment Grants:

All grantees with Non-Endowment Grants must use the Hearst Foundations’ Online Portal for grant reporting. Grant reporting is greatly valued by the Hearst Foundations. It offers grantees the opportunity to share their successes and demonstrate the impact of their work on the individuals, families and communities served through the grant period. Additionally, grant reports educate the Hearst Foundations staff on challenges and barriers to successful operations, which helps the staff learn and grow as funders. The staff seeks to assist grantees through these challenges as much as possible.

 

Please use the login information used for your organization’s proposal to access the portal for grant reporting. If the login information is no longer accurate, please inform the contacts listed below. Please do not create a new account.

 

All Non-Endowment Grant recipients are required to submit a report one year after a grant is awarded or until the funds have been fully expended, as outlined in the Reporting Guidelines for Non-Endowment Grants. Please read the guidelines and instructions thoroughly before beginning the online reporting process.

 

Online Reporting Instructions

Reporting Guidelines for Non-Endowment Grants

 

Endowment Grants:

All grantees with Endowment Grants were sent an email notification on August 22, 2011 with login information and instructions on how to use the Hearst Foundations’ Online Portal for all further reporting. If you are the appropriate contact person and did not receive this email please inform the contacts listed below. Please do not create a new account.

 

All endowment grant recipients are required to submit a report on an annual basis. The report should be submitted by the scheduled due date provided or within 30 days following the receipt of annual audit. Please read the guidelines and online reporting instructions thoroughly before beginning the online reporting process.

 

PLEASE NOTE:

  • While reports are not due ahead of the deadline, we do experience increased portal utilization on the day of the deadline and this can impede access to the portal. As such, please plan accordingly.
  • If you are unable to access the portal on the deadline day, please attempt to access the portal at non-peak hours and note for subsequent years that it is helpful to submit ahead of the deadline. Please refrain from emailing or calling the Foundations’ staff to inform them of this occurrence.

 

Online Reporting Instructions

Reporting Guidelines for Endowment Grants

 

Link to Online Reporting:

To access the online reporting system, please use the link below and the login information previously established. Please use Google Chrome as your browser to complete the report. 

Hearst Foundations’ Online Reporting Portal

 

Please contact Mayra Cedeño at mcedeno@hearstfdn.org if your organization is located East of the Mississippi, or Annette Hepler at ahepler@hearstfdn.org if your organization is located West of the Mississippi.

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