Grant Reporting

PLEASE NOTE: The Hearst Foundations launched a new grantee portal on October 12, 2020, which will affect ALL current portal users. 

If you have a grant report due, please complete it in the new portal. Please use the Instructions to create login information for the new portal and complete the reporting process.
 

Non-Endowment Grants:

All grantees with non-endowment grants will use the Hearst Foundations’ Portal for grant reporting. Grant reporting is greatly valued by the Hearst Foundations. It offers grantees the opportunity to share their successes and demonstrate the impact of their work on the individuals, families and communities served during the grant period. Additionally, grant reports educate the Hearst Foundations staff on challenges and barriers to successful operations, which helps the staff learn and grow as funders. The staff seeks to assist grantees through these challenges as much as possible.

All non-endowment grant recipients are required to submit a report 13 months after a grant is awarded or until the funds have been fully expended, as outlined in the Reporting Guidelines for Non-Endowment Grants. Please read the guidelines and instructions thoroughly before beginning the online reporting process.

Due to the launch of the new portal in October 2020, all past users will need new login information. The below instructions will assist you in creating new login information and completing the reporting process. Please do not select New User on the Login page unless you have never had a Hearst Foundations portal account. 

Online Reporting Instructions

Reporting Guidelines for Non-Endowment Grants

Endowment Grants:

All endowment grant recipients are required to submit a report on an annual basis. The report should be submitted by the scheduled due date provided by the Hearst Foundations. Please read the guidelines and online reporting instructions thoroughly before beginning the online reporting process.

Due to the launch of the new portal in October 2020, all past users will need new login information. The below instructions will assist you in creating new login information and completing the reporting process. Please do not select New User on the Login page unless you have never had a Hearst Foundations portal account.  

Please Note:
While reports are not due ahead of the deadline, we do experience increased portal utilization on the day of the deadline and this can impede access to the portal. As such, please plan accordingly. If you are unable to access the portal on the deadline day, please attempt to access the portal at non-peak hours and note for subsequent years that it is helpful to submit ahead of the deadline. Please refrain from emailing or calling the Foundations’ staff to inform them of this occurrence.

Online Reporting Instructions

Reporting Guidelines for Endowment Grants

 

Link to Portal:

To access the portal for completing a report, please use the link below. Please use Google Chrome as your browser.

Hearst Foundations’ Online Reporting Portal


Please use these Instructional Videos for the new Portal for further assistance: 

Intro to the new Portal 

How to set-up a new password

 

Support:

Please contact Mayra Cedeño at mcedeno@hearstfdn.org if your organization is located East of the Mississippi, or Annette Hepler at ahepler@hearstfdn.org if your organization is located West of the Mississippi.